Complete SaaS Architecture
Built around how a Silambam academy runs
Not a generic school ERP with labels swapped. No classes, no subjects, no exam marks — just pure martial arts training, gradings, weapons, and tournaments.
Student Master Registry
Student ID and roll numbers, dual English & தமிழ் names, photo avatars, date of birth, emergency contacts, joining date, training rank sash, dojo branch, instructor, and medical notes.
Session Training Attendance
Recorded per training session rather than school day. Mark 50 students present in one click, then modify exceptions: Present, Absent, Late, and Leave with custom remarks.
Retention & Attendance Insights
Real-time attendance percentage per student, monthly summaries, absent lists, and an automated low-attendance report so no martial artist quietly drifts away.
Tournaments & Form Demonstrations
District, state and national level championships, intensive weapon camps, and public demonstrations. Track registration deadlines, participant brackets, fees, and bout results.
Medals & Belt Achievements
Winner, Runner-up, Third Place and Participation honors — with permanent medal tallies and belt promotion dates stored against each student's profile.
Fee Ledger & Digital Receipts
Monthly training, admission, event, camp, uniform and certificate fees. Track paid, pending, overdue, partial and waived dues with automated digital PDF receipts.
Uniforms & Weapon Inventory
Kurta & dhoti sets, dojo t-shirts, track pants, grading sashes, and bamboo staffs (Nedunkambu) — tracked by size, quantity, payment status, and condition.
Grading Certificates
Issue belt grading and tournament achievement certificates, attach them to the student record, and automatically archive copies in your own Google Drive.
Exportable Audits & Reports
Master student rosters, session registers, monthly fee collections, pending dues, tournament participation logs — exported to CSV, Excel, or PDF.
Daily Workflow
How Vagai Silambam fits your day
Phone at the dojo, browser at the desk
Instructors take attendance on Android, including with zero signal. Office staff manage billing and reports on a laptop. Both sync seamlessly.
Your Google account, not ours
Connect your own Google account once. Photos and certificates go to your Drive; attendance is written to your Sheet. You keep access even if you leave.
English and தமிழ்
Switch language from any screen. Student names are stored in both scripts, so records read naturally either way.
Multiple branches
Run several training centres under one academy, with per-branch students and reporting on the higher plans.
Roles that make sense
Admin, instructor and accounts staff each see what they need. Permissions are enforced on the server, not just hidden in the interface.
Separated by design
Every academy's data is isolated. One academy can never read another's students, fees or attendance.
Try it with your own students
14 days free. No credit card required. Set up your academy in 2 minutes.